document management software

PaperPort Professional 12, 1 user, GOV, Upgrade, Open License Program - Level A, ENG Take office organization to new levels of productivity with the world’s No. 1 desktop document management software. PaperPort Professional 12 combines fast, easy scanning with powerful PDF creation for simplified management of all your documents. Organize all of your scanned documents and electronic files on your digital desktop and search and view PDF files quickly so information is always at your fingertips.
The results: Increased Productivity, Reduced Costs, and Improved Customer Service.

- PDF Viewer Plus - Open and display PDF files 50% faster with a new PDF handling application that reduces memory requirements and supports smaller file sizes. PDF Viewer Plus optimizes rendering resolution for each element on the page for a cleaner display and great print resolution.
- Tabbed ribbon interface - All application features are presented on tabbed-ribbon toolbars that logically group functions with clear text descriptions.
- "Scan Now" button - Scan documents in a single click — without switching to the scanner settings view
- ScanDirect Utility - Scan directly into PDF Viewer Plus and Microsoft SharePoint. Automatically open PDF Viewer Plus once you scan a document by choosing "View Result."
- Improved OCR accuracy - Hyper-binary conversion yields highly accurate results when searching the contents of PDFs - a 42% increase over the previous version. You can even apply language settings to OCR for improved accuracy.
- Superior PDF annotations – More extensive annotation options includes notes, text boxes, highlights, straight lines, and free-form lines, making it easier to add comments.
- Dynamic and transparent stamps – These automatically include author, date, and time. Transparent stamps are perfect for adding scanned signatures.
- FormTyper - FormTyper makes any static form fillable instantly. Now it’s integrated into PDF Viewer Plus. It uses Logical Form Recognition technology to detect elements like check boxes for more accurate form conversion. You get greater control over form elements for perfect results.
- Expanded PDF search capabilities - Your scanned documents or image files are now accessible to search engines such as Windows® Desktop Search or Google. Simply enter keywords or phrases to instantly find a specific file.
- Quick access toolbar - A customizable quick access toolbar above the tabbed ribbon lets you put frequently used features in one easy-to-find location.
- Support for Microsoft SharePoint - Get files from Microsoft SharePoint, process them as needed, and save the results by sending the output through PaperPort's Send To bar. Or use the ScanDirect™ utility to scan to PDF with the results directed to SharePoint.
- Digital camera input - The Send To bar includes a PaperPort OCR option for digital camera correction. Take a picture of a document and accurately convert it to a text document. 3D de-skewing algorithms flatten images and correct distortions for highly accurate results.
- Expanded folder management capabilities - The number of folder colors has increased from nine to 29. Plus, you can now create multiple folders by importing a list of folder names from a text file.
- How-To guides - PaperPort 12 offers updated, illustrated mini-guides that show typical tasks and processes, and provide quick access to program areas and relevant help topics.

PaperPort Professional 12 offers a powerful combination of features unavailable in any other scanning software or other PC document management solution. Take advantage of more productive scanning, advanced PDF creation, assembly, and search; automatic form filling; and the ability to move or scan files from individual desktops to shared document repositories such as Microsoft SharePoint — all in one easy-to-use application. The desktop version of PaperPort is also the perfect on-ramp for specialized enterprise-wide document management systems. Click on the features below to learn more about what PaperPort Professional 12 offers and how it can help your organization boost productivity, improve customer service, and cut costs.

A better way to scan documents
- PaperPort Professional’s superior scanning capabilities free your organization from the inefficiencies of paper once and for all. You don’t have to be a scanning expert, purchase special equipment, or change your familiar scanning practices. PaperPort seamlessly enhances the capabilities of your existing desktop scanner, mobile scanner, or multifunction printer to deliver perfect scans on your desktop with the click of a button. And it’s really fast. Scan directly into PaperPort’s PDF Viewer Plus or into applications like Microsoft Word, Microsoft Excel, or Microsoft SharePoint. Or automatically route scanned documents from networked MFP devices to individual desktops. With PaperPort, scanning is fast and easy and delivers consistently high-quality results.
- Support for scanner buttons - You can still use the scanner button on your All-in-One or other scanning device to scan directly to your computer. But PaperPort gives you more control over how your scans look and where they end up on your desktop. No surprises. No hassles.
- One easy-to-use interface for all your scanners - Every scanning device has its unique interface or control panel and those choices and options can be overwhelming. PaperPort Professional simplifies things with one easy-to-understand interface that works exactly the same for all devices — whether you're using a desktop scanner, a mobile scanner, or an all-in-one unit. Plus, a new "Scan Now" button lets you scan documents with a single click.
- Automatic image enhancement - Using Scanner Enhancement Technology (SET) on virtually all documents - newspaper articles, invoices, color photographs, and more - PaperPort automatically straightens, crops, rotates, and enhances scanned documents to deliver high quality results every time. And PaperPort's ImageViewer lets you further enhance documents or even images within a PDF document .
- Get the results you expect — with the push of a button - Whether it’s color or simple black-and-white, almost all your documents can benefit from enhancement along the way. PaperPort lets you encapsulate all your settings - including color, format, and automatic SET corrections - into an unlimited number of Scanner Profiles that you can invoke with the on-screen "Scan Now" button or even the physical button of any scanning device.

A fast, affordable way to create and assemble PDF documents
- PaperPort Professional makes it easy to scan or convert documents of every kind — paper, forms, photos, electronic files, and more — into accurate and searchable industry-standard PDFs that can be easily organized, repurposed and shared across the enterprise. No more file incompatibility issues. No more problems opening attachments. No more toggling back and forth between applications to compile large custom documents. No more costly, wasteful reliance on printing, copying and mailing.
- Easily create PDF files from all your applications - PaperPort Professional provides powerful PDF creation right on the PaperPort desktop. You can automatically create searchable PDF files from scanned documents or convert any application file to PDF. PaperPort produces industry-standard PDF files that are compatible with, but do not require, Adobe® Acrobat® and provide document security features to meet regulatory compliance requirements.
- Includes PDF Create Assistant Utility — Batch Create PDFs - PDF Create Assistant is a separate utility that batch-creates PDF files without opening PaperPort or the PDF Viewer. Combine files into a single PDF document, create PDF overlays or watermarks, or create PDF packages from a variety of file types such as Microsoft® Word, PowerPoint®, Excel, JPEG, TIFF, or other PDF files that are compact, easy to e-mail, and universally viewable.
- Scan-to-PDF - Use your existing local or network scanner to turn paper documents directly into PDF files that can be easily organized and shared electronically. Or route scans from a network multifunction printer to individual desktops. Either way, PaperPort Professional makes it easier than ever to turn paper into PDF files that can be shared online.
- Archive your critical documents - PDF/Archive files support the PDF/A international standard, ensuring your critical documents will display and print properly for the next century.
- Assemble custom PDF documents by dragging and dropping - A unique split desktop displays individual page thumbnails alongside document thumbnails. Just drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scans and photos with Microsoft® Word, Excel and PowerPoint files. And once your custom PDF document is assembled, you can simply e-mail it without costly printing, copying, faxing, or mailing. It’s like stacking, stapling, and sending real paper — only a whole lot faster, easier, and greener.
- Capture web pages as PDF - Capture Web pages as PDF files, providing a full-color duplicate for offline use. It’s a great way to store a permanent record of a Web site or speed up Web-based research. It’s also ideal for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web. Captured Web pages look exactly like they would if you had sent them to your printer.
- Better PDF for Business — Take the next step - If PDF editing and conversion is critical to your business, you’ll want to step up to the exceptional productivity that PDF Converter Professional provides. It automatically replaces and upgrades the PDF Viewer Plus for seamless integration with the PaperPort Desktop.

Superior document management on your PC desktop
As companies invest in document management solutions for the enterprise, it’s important to remember that employees spend most of their time on their individual PCs rather than a network repository. Only PaperPort Professional closes the gap between what Windows offers and the ability to manage scanned paper and PDF documents quickly, easily and effectively on a digital desktop. At the same time, it provides the perfect on-ramp to enterprise-wide document management systems.

The best thing to happen to your PC since Windows
- PaperPort efficiently works with Microsoft Windows, leveraging the necessary features already available for a complete desktop document management environment. PaperPort uses the Windows folder structure while allowing you to customize what folders you want to see at any given time. PaperPort also creates searchable PDF files and provides a plug-in for Windows Desktop Search so these files can be indexed and searched.
- Safe and secure - PaperPort’s superior integration with Windows means users can only allow access folders for which they have proper access rights. PaperPort utilizes native Windows security so your IT staff won’t have to reinvent the wheel and no additional investment is required. You will be prompted for passwords as necessary as if you were working directly in Windows. You also have complete control to change access to shared folders where you have administrative rights. PaperPort also provides the ability to secure individual PDF files with advanced password controls.
- Intuitive thumbnail desktop - Only PaperPort lets you visually manage more than 150 document types and photo formats in one convenient digital desktop location. PaperPort Professional provides a visual desktop with large, clear page and document thumbnails to improve the way you work with files, photos, PDFs, scanned and electronic forms, saved Web pages, and all your scanned paper documents. Quickly browse, organize, and use all your files without opening them to see what's inside. Only PaperPort Professional allows you to split the innovative desktop so that you can move and assemble documents from two different folders quickly and easily.
- Folder management - Comprehensive folder management lets you organize documents for ease of access. Distinguish folders by choosing from 29 colors. Use folder directories to locate documents quickly. Attach folder notes and automatically add that information to files as you scan them. Even create multiple folders at once by importing a list of folder names from a text file.
- Fast, easy electronic form filling – In minutes, create neat, shareable, and searchable forms that mirror paper originals. With PaperPort’s FormTyper™, employees never have to fill out another form by hand. FormTyper automatically recognizes check boxes and identifies the form fields so you can quickly tab to the next fillable field, type in the information, and print, save, or e-mail the completed form. PaperPort’s transparent stamps are perfect for adding scanned signatures. It’s faster and cheaper then faxing or mailing. And you never have to worry about illegible handwriting.
- OmniPage Workflow Integration - If your document management process requires more horsepower, OmniPage Workflows can automate a wide variety of document conversions. Best of all – OmniPage is so well integrated with PaperPort that you can access that extraordinary power with a simple drag and drop.

Find all your documents quickly and easily
- Imagine spending less time searching for information and more time finding and using it. With PaperPort Professional 12, you can create searchable PDFs from any scanned paper document and electronic file. PaperPort utilizes the world’s most accurate OCR technology with hyper-binary conversion to ensure all PDF image content is searchable. You can find exactly what you want when you need it. No more keeping customers on hold while you track down information. No more wading through all the files on your computer to locate a specific document. With PaperPort, the information you need is always right at your fingertips.
- Find documents instantly using standard search engines – Since PaperPort saves all your scanned documents and electronic files as fully searchable PDFs, finding what you need is always fast and easy. Just enter keywords or phrases into Windows Desktop Search or Google to quickly locate a specific file.
- Search for information locked in scanned, image and PDF files - PaperPort's All-in-One Search "reads" all your files with the built-in OmniPage Search Indexer so you can search for a word INSIDE any document - including scanned paper. The OmniPage Search Indexer is based on Nuance OmniPage Professional, the world's most accurate and best-selling solution for turning paper and PDF into documents you can edit and archive. All-in-One Search enables you to find any document — whether it's local or on a network folder.
- Indexing on your schedule – Take advantage of non-peak processing times by scheduling when and how PaperPort converts your image files to searchable documents using the built-in OmniPage Search Indexer.
- Locate important folders immediately - Bookmark commonly used folders so you can get to your documents right away. A "back" button makes it easy to revisit recently viewed folders.

Manage document with existing enterprise investments
- PaperPort Professional 12 allows you to manage all of your information, including content stored on your local PC and on network document archives, with a single powerful application that works with and enhances the functionality of your existing investments in hardware and software. PaperPort seamlessly works with Microsoft Windows and easily adds scanning, PDF creation, and document management capabilities to your existing folders and files. No need for new equipment, additional software, or complex integration.
- SendTo document workflow - E-mail, fax, or send your documents to repositories on a networked file server with a simple drag-and-drop onto the PaperPort SendTo Bar. That makes it easy to distribute documents in a form that is viewable and printable on any computer around the world.
- Paper on-ramp for content management systems - PaperPort Professional adds value to your investments in enterprise content management (ECM) with seamless movement of content between the PC and the ECM repository. Scan documents directly into Microsoft SharePoint for enterprise-wide sharing and archival. Check SharePoint documents in and out from the PaperPort desktop for seamless content and process management.
- Utilize all network and workgroup assets - PaperPort Professional delivers digital documents to the desktop from e-mail or any networked folder attached to a scanner, multifunction printer, or fax server. Simply scan your document and have it sent to your e-mail address or networked folder. PaperPort detects the presence of the new file and copies it to any folder you choose. PaperPort can also display the file on your desktop when you get back to your computer so you don't forget where it went. If your device supports an image format other than PDF, PaperPort can also automatically convert your files into PDF upon delivery.
- Scan to your favorite application - PaperPort Professional works with any scanning device to quickly turn paper into PDF files. Save time and effort by scanning directly into specific applications like e-mail, Microsoft Word, or Microsoft SharePoint, or even to digital fax using ScanDirect technology. Batch scanning capabilities support scanning several documents at once using an automatic document feeder.
- Section 508 and Microsoft Windows XP certified - PaperPort Professional meets Section 508 standards established by the US government to make software accessible for people with disabilities. Plus, it’s certified for use on the Microsoft Windows XP operating system.
- Custom PaperPort link agents - Customers, VARs and integrators can use the PaperPort Link Agent SDK to create custom links and workflows for PaperPort such as process-specific paper on-ramps to Documentum and FileNET, and the ability to drag and drop heterogeneous documents onto a workflow process.

Ensure document security
- Unlike many PC document management systems, PaperPort Professional 12 provides security features that protect sensitive and confidential information, while ensuring compliance with expanding government regulations.
- PDF passwords - You can implement password protection for viewing and/or editing to ensure that only authorized individuals have access to sensitive documents.
- PDF document encryption - Encrypt PDF documents to ensure information integrity. Only authorized individuals with knowledge of the appropriate algorithms can decrypt documents to make their contents readable. This way, even if a document is accessed by a non-authorized party, its contents remain protected.

Improve collaboration
- PaperPort Professional 12 works with e-mail systems to enhance the digital review process by converting Word® and other editable documents into more secure PDF files that can be read and annotated, but not edited. No more e-mail bottlenecks, file compatibility issues, or confidentiality risks. PaperPort even lets you move files between your ECM and individual PCs for collaboration.
- Scan efficient, small color PDF files for sharing - Each page of a typical scanned color PDF file can be more than 1 MB. The size of multi-page documents can be too large to send through email. PaperPort Professional now uses PDF-MRC High Compression Technology to turn a 15MB color file into less than 2MB!
- Capture review comments with a rich set of annotations - PaperPort supports creating and viewing annotations within PDF files, including sticky notes and highlights, as well as straight and free-form lines. Text boxes provide full control over text and box attributes.
- Dynamic and transparent stamps - PaperPort’s dynamic stamps automatically include author, date, and time. Transparent stamps are ideal for adding scanned signatures to documents to indicate approval.
- PDF security features - Advanced security features like passwords and encryption let you control who can access and/or modify specific documents. That lets you share documents without risking confidentiality breaches or unauthorized modifications.
- Seamless movement of files between PC and ECM systems - PaperPort Professional lets you quickly move or scan files among individual desktops to document management repositories such as Microsoft SharePoint.

Put PaperPort Professional 12 to work for your entire organization. Stop losing papers; get instant access to all types of documents; and create, share, and edit PDF files. Forget wasteful printing, faxing, and mailing. Now you can boost the bottom line at a price that’s affordable for every desktop.
- Easy Scanning — Just press a button and documents are never lost again. And you can retrieved them in an instant.
- Leverage Networked MFPs — Automatically route scanned documents from MFPs to individual desktops.
- Share information easily and securely — Create, convert, and combine documents from application files into industry-standard PDFs. Then annotate them with comments and stamps.
- Find anything and everything — Search and view PDF files quickly.
- Collaborate more efficiently — Quickly move or scan files from individual desktops to document management repositories such as Microsoft SharePoint.
- Improve business processes — Automatically convert forms into fillable PDF forms.